Do people like your On-Hold messaging?

Do people like your messaging?

It’s no secret that people tend to do business with people they like. By letting your mood change and enjoying interactions with your customers, not only are you giving them what they deserve, you’re actually benefiting from it as well! If you make the sale, great job and well done. If not, there will be a next time because you will have left a positive impression on the customer so next time they need what you’re offering, they’ll have your smiling face at the forefront of their mind and they’ll come back to you.

Next time you’re feeling down in the dumps; open yourself up to the opportunity that great customer service offers. Take some advice from a legend like Peter Glen and let your own great customer service turn your frown upside down.

It is also no secret that we do business with businesses that we like and typically the reason we do business with these businesses is that they have people working there that you enjoy along with a product you need or want.  Making sure your business message is delivering the right customer service message is essential to your success. From outside marketing to inside marketing to follow up customer service marketing and Yes even you’re on hold message.  Your spoken message has to have the right scripted words and voicing to be educational and convincing for your client to view your company as one they really want to do business with.

Do people like your messaging?

Have you ever considered adding on-hold messages to your marketing mix or maximizing your companies messaging capabilities but you’re not sure if you should or what the benefits are… then here are 5 reasons why you need it!

  • Increases customer satisfaction
  • Enhances customer experience
  • Increases caller retention
  • Generates new sales
  • Elevates your brand

On hold messaging is an essential marketing communication strategy for your business, so, if you don’t have an on hold messaging strategy, but are considering implementing one, here are a few easy steps on how to get started:

Step 1 – How do on hold messages fit with your current marketing strategy?

Firstly, don’t just start to write random scripts, sit down and think about what you want to achieve from a business perspective and how you can tailor scripts around your current marketing strategy. Are you looking to grow a particular part of the business? Or introduce a new product or service? Or do you regularly run special offers or promotions that would interest your callers?

On hold messaging allows you the flexibility to regularly update your messaging to reflect your current marketing strategy and align them to your marketing plan.

Step 2 – Get Approval

If you’re the decision-maker then these facts should convince you that you need an on hold marketing strategy! However, if you’re not, then you will need approval from your manager. The best way to get this is to provide them with a good business case and here are a few stats to get you started:

  • A whopping 70% of callers to a business are placed on hold.
  • A staggering 88% of callers placed on hold prefer to hear messages or music as opposed to silence.
  • You could be losing business as a result of silence – an estimated 60% of callers will hang up if left in silence and 30% won’t call back.
  • Up to 20% of callers placed on hold made a purchasing decision based on information they heard whilst waiting.
  • You can save money on resources – 56% of incoming callers received the information they needed via the on hold message, so freeing up your employees to concentrate on their day job.

A good way of quantifying these as missed opportunities is to measure your own inbound calls for a short period of time, then measure how many are placed on hold, and next multiply this by the number of days your business is open annually. For example, if you place 10 people on hold in a single day — your company could be missing over 3,500 opportunities annually.

Step 3 – Find a good Supplier

There are many suppliers out there who offer on hold messaging. The trick is to find one who offers a great service at a price that fits your budget. Nothing says they are a great company to work better than feedback from happy clients. Have a look at their website and check out independent reviews like google. For example, On-Hold Systems has a page dedicated to helpful information.  Also, take a look at our blog.

You’ve written your marketing strategy, you’ve found an on hold production partner, you’re now ready to write the scripts for your on hold message. If you have found a good partner, they will help you write this. At On-Hold Systems, we can even write this for you.

If you are writing your own script, remember to write the way you talk, be conversational, remember that the message could be cut off at any point, so keep your message short and succinct.

Messages can include:

  • The Business hours of operation
  • Specific marketing promotions
  • Pointing people to your website
  • Promoting your social media

Need some inspiration?

Do people like your messaging?  Remember, You rarely get a second chance to make a first impression, we can help you make that first impression count.